How to make Coffee-Breaks a success
Getting a team used to a new tool is always a challenge. Effective communication is crucial to ensuring that Coffee-Breaks in your organization are a complete success.
Effective communication begins even before the official launch. In these articles, you will find valuable tips and templates on how to announce Coffee-Breaks in Microsoft Teams and Slack: Announce Coffee-Breaks in Microsoft Teams & Announce Coffee-Breaks in Slack
Celebrate and share the Crewting stories
Ask for feedback and share quick wins: If you receive positive feedback about the Coffee-Breaks s, e.g., that new colleagues got to know each other and found out they have the same hobby, it's best to post it directly in the Coffee-Breaks channel - with their permission, of course.
These stories create momentum and show the real impact of the tool on your team.
Take photos during Coffee-Breaks and share them in the channel.
Ask your colleagues to take photos during Coffee-Breaks and post them in the coffee break channel along with a few sentences. Positive stories and pictures will motivate other colleagues to participate in coffee breaks as well.
Spread the word from the top
Encourage executives and managers to participate, share stories from their environment, and exemplify the benefits of Coffee-Breaks. When executives participate, others will follow. Experience shows that even a short Coffee-Break story in the channel can make a difference.
Anchor Crewting in the corporate culture
Consider the contacts made during Coffee-Breaks as part of the corporate culture – not just a nice bonus. Position Coffee-Breaks as an opportunity to live your values such as collaboration, belonging, or continuous learning. A simple narrative such as:
“We believe that strong teams start with interpersonal relationships – even across time zones and functions.”
Make Crewting easy and optional (but encouraged)
Keep Crewting casual and uncomplicated - it's not just another meeting. Emphasize that these are informal 15- to 30-minute conversations designed to foster curiosity, camaraderie, and cross-functional understanding.
Be creative
Bring up Crewting in team and company meetings. Share photos and stories in the channel. Report on Crewting in update emails and lead by example. It's especially important to talk about Coffee-Breaks, as this will guarantee their success and ensure strong cohesion.
Updated on: 13/10/2025
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