Articles on: Coffee-Breaks for Slack

How do Coffee-Breaks work in Slack?

In this article, you will learn step by step how to participate in Crewting Coffee-Breaks. From the first invitation to joining the event.

ℹ️ Here's where to find the Crewting app in Slack: Apps (left navigation bar in Slack) - Coffee-Break Crewting - Home

💡 Once you've been matched for a Coffee-Break for the first time, a direct message will open in Slack with the other participants, containing your first invitation.

Jump directly to a specific section:

Your availability
Scheduling
Invitation
Reschedule Coffee-Break
Participation

Your availability

We recommend that you check your availability immediately after registering so that Coffee-Breaks can only be scheduled at convenient times.

ℹ️ You can find your availability in Slack here: Apps (left navigation bar in Slack) - Coffee Break Crewting - Home - Availability

The default times are Monday to Friday from 8 a.m. to 5 p.m. If you want to change your availability, you can do so using the slider in the Coffee-Break app settings.

If you do not make any changes, the default times (Mon–Fri, 8 a.m. to 5 p.m.) will automatically apply.

💡 Tip: Link your calendar in the app settings via Link Calendar so that Crewting can take your personal appointments into account when planning Coffee-Breaks. In this article, we show you how to link your calendar.

Scheduling

Depending on your company settings, there are two options:

Automatic scheduling: You will receive a fixed invitation directly.

Appointment selection: You will receive up to 5 suggestions, from which you can choose one within the specified period (usually 2 days).

Important: If you do not select an appointment, one will be set automatically, provided this setting has been activated by your company.

Invitation

You will always receive Coffee-Break invitations in Microsoft Teams via a shared direct message. You will also receive a calendar invitation by email.

On the invitation itself, you will see who you have been matched with for the coming week and which video platform or boost has been activated for the Coffee-Break.

You can use either Microsoft Teams, Google Meet, or Crewting Meet as video platforms. The boost can include personal questions or a quiz, for example, which makes it easier to start the conversation and appears in the Coffee-Breaks.

You don't need to do anything else here; the information is for your preparation for the Coffee-Break.

Reschedule Coffee-Break

Of course, appointments are postponed in everyday life. That's why you can also postpone Crewting appointments directly via the invitation in the Slack direct message or reschedule them via the calendar invitation.

When you reschedule, the other person's availability is displayed immediately and you can set a new appointment.

💡 Once a Coffee-Break appointment has been arranged, it can only be changed using the “Reschedule appointment” button or the corresponding link in the calendar invitation. The original coordination cannot be used for rescheduling.

Participation

You can participate directly via Slack or the business calendar!

60 and 5 minutes before the appointment, Crewting will send you a reminder that you can use to participate directly in the Coffee-Break. You will find the button to join directly in the corresponding direct message. You will also find a link in the calendar in your calendar invitation that you can use to participate in the Coffee-Break.

We recommend joining directly via the button in the Crewting reminder in Slack. Alternatively, you can also use the link in your calendar invitation.

Updated on: 20/01/2026

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