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Announce Coffee-Breaks in Slack

To ensure that coffee breaks are a complete success and that we can connect as many colleagues as possible, we recommend announcing coffee breaks in good time.


In principle, both email and the Slack channel are suitable for communication. Since messages can easily be overlooked in practice, both channels can be used directly.


An active coffee break configuration is required for the steps explained in this article. In this article, we explain how to set up coffee breaks in Slack.



Create an announcement email


We recommend sending the email announcement about 1 week before the start.


Announce the Coffee-Breaks first by email. We have created a template for you. Insert the missing information in the marked places and feel free to adapt it to your personal style.


The start date, channel name, and the day on which the invitations will be sent can be found in the Coffee-Break configuration in the app's admin settings.


Template



Hello everyone!


We are pleased to introduce Crewting Coffee Breaks! ☕️


Starting on {start date}, you will be connected with colleagues for coffee breaks so that you can exchange ideas within {company name}.


What do you need to do? 🤔


  1. Please open the Coffee-Break Crewting app in Slack - you can find the app in Slack under your direct messages via Apps
  2. Click on Home
  3. Connect your calendar via the settings - you can find instructions here
  4. (optional) Adjust your availability via the settings in the app


And that's it! Now you will receive an invitation to a Coffee-Breaks every {frequency + day of matching}.


When you connect your calendar, Crewting synchronizes your availability for matching. You will automatically receive appointment suggestions and invitations via direct message here in Slack and by email. ✅


You can find the Coffee-Breaks directly in your business calendar and participate via the link in the invitation!


Have fun with your new connections! 🎉



Send a reminder in Slack


We recommend sending reminders to teams 2 days before the start.


Shortly before the start, it is advisable to send a reminder in the Slack channel. If individual users have not followed the steps in the email, they still have two days to link their calendars. We have also prepared a template for this, which you can share in the Slack channel linked to the Coffee Break app.


If individual users do not link their calendars, they will still be included in the matching process as long as they are in the Slack channel - the default availabilities will then be used.


Template



Hi everyone!


In 2 days, we'll be starting our Coffee-Breaks! ☕️


Please take 5 minutes to link your calendar. This will ensure that your appointments and availability are taken into account for matching right from the start.


The individual steps are explained here:


  1. Please open the Coffee Break Crewting app in Slack - you can find the app in Slack under your direct messages via Apps.
  2. Click on Home.
  3. Connect your calendar via the settings - you can find instructions here.
  4. (Optional) Adjust your availability via the settings in the app.


When you connect your calendar, Crewting synchronizes your availability for matching. You will automatically receive appointment suggestions and invitations via direct message here in Slack and by email. ✅


You can find the Coffee-Breaks directly in your business calendar and participate via the link in the invitation!


Thank you for your support and enjoy the Coffee-Breaks! 🙌



What's next after announcing?


This article provides information on how to make Coffee-Breaks successful.

Updated on: 13/10/2025

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