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Setting up Crewting Coffee-Breaks in Microsoft Teams


Crewting Setup guide for Microsoft Teams


Feel free to book your personal onboarding call. We can take a look at your specific situation together and set up everything so that you can get the most out of your 20-day free trial. Here, you can book a call.


If you can't find the app in Microsoft Teams or don't have the necessary permissions to install it, you need to ask an IT administrator for permission. You can share this article with your IT administrator.


Create a team


The matching is always based on one team within Microsoft Teams. All people you want to connect through Coffee-Breaks need to be in one team. Theoretically you can add the Crewting app to an existing team, but we recommend creating a new one.


  1. Click on See all your teams at the bottom of the chat list in Microsoft Teams, and create a new team on the top right



  1. Create a new team, choose a name for the team, select Public (recommended) or Private, and choose a name for the channel. Be creative choosing the name, e.g., Your Company Name + Coffee-Break. You can also add a description, like "Meet your colleagues and get to know new people in Coffee-Breaks. ☕️"


  1. Click on Create


  1. Add colleagues who want to be part of the Coffee-Breaks, or add the colleagues of your test group (optional).





Add the Coffee-Break ☕️ - Crewting app to your team


Installing the app for a team automatically opts in every user currently on the team. New members joining the team will also be opted in automatically.


  1. Open your new team


  1. Click on the + in the top navigation bar and install the Coffee-Break ☕️ - Crewting App in the team in which you want to match the people:



  1. Search for the Coffee-Break ☕️ - Crewting App and add it to the team




  1. You will then find Crewting App in the top navigation bar of the team - open it


  1. Set up the Crewting app


To get started, Crewting requires the profile permissions of your Microsoft account. Grant Crewting the authorisations via Continue:




  1. You must then sign in to Crewting once with your Microsoft account:





  1. Ensure that members can't remove the Crewting app by mistake






Set up a new configuration


  1. Open the admin settings within the app


  1. Start a new configuration via the admin settings of the Crewting app


To set up the Coffee-Breaks, a new configuration must be started via the admin settings. Don't worry, it only takes a few minutes. In this article, you can find an overview about the admin settings.



  1. Choose a video solution


You can choose between Crewting Meet, Microsoft Teams, or Google Meet. If you want to add ice breaker questions or a quiz to the Coffee Breaks, you need to set up Crewting Meet.


If you want to use Microsoft Teams Meetings or Google Meet as a video option. You first need to connect the specific video solution in the admin settings under Integrations.


  1. Configure your individual matching


There are several matching options to choose from. Simply choose the settings that work best for your team.



  1. Configure the advanced settings


Next, to the configuration, you can set up a default time zone, language, and other individual settings. In this article, you can find more information about the advanced settings.



Announcing Coffee-Breaks to your team



In this article, we explain the best way to announce coffee breaks and communicate when they start.


Updated on: 13/10/2025

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